Policy on Remuneration of the Directors, Key Managerial Personnel and Other Employees
- This remuneration policy provides a framework for remuneration to be paid to the members of the Board of Directors (“Board”), Key Managerial Personnel (“KMP”) and Senior Management Personnel (“SMP”) of the Company (KMP and SMP are collectively referred to the “Executives”).
- Key Managerial Personnel (“KMP”) means personnel of the Company who have been appointed as such in terms of the provisions of Section 203 of the Companies Act, 2013 and the rules made there under.
- Senior Management Personnel (“SMP”) means personnel of the Company who are members of its core management team excluding Board of Directors comprising of all members of management one level below the executive directors, including the functional heads.
- The expression Other Employees mean all Employees of the Company other than Directors (Board), Key Managerial Personnel(s)(KMPs) & Senior Management Personnel(s)(SMPs).
2. Aims & Objectives
- The remuneration policy aims that the level and composition of remuneration is reasonable and sufficient to attract, retain and motivate Directors, Executives and Other Employees of the quality required to run the Company successfully;
- The remuneration policy aims that the relationship of remuneration to performance is clear and meets appropriate performance benchmarks;
- The remuneration policy aims that the remuneration to Directors, Executives and Other Employees involves a balance between fixed and variable pay reflecting short and long-term performance objectives appropriate to the working of the Company and its goals and
- The remuneration policy seeks to enable the Company to provide a well-balanced and performance-related compensation package, taking into account shareholder interests, industry standards and relevant Indian corporate regulations.
3. Principles of remuneration
- Support for Strategic Objectives: Remuneration and reward frameworks and decisions shall be developed in a manner that is consistent with, supports and reinforces the achievement of the Company’s vision and strategy.
- Transparency: The process of fixing the remuneration to be paid to Directors, Executives and Other Employees shall be transparent, conducted in good faith and in accordance with appropriate levels of confidentiality.
- Internal equity: The remuneration to the Directors, Executives and Other Employees shall be in accordance with their roles within the Company. Roles and Responsibility shall be formally evaluated to determine their relative weight in relation to other positions within the Company.
- External equity: The Company strives to pay an equitable remuneration, capable of attracting and retaining high quality personnel. Therefore, the Company will remain logically mindful of the ongoing need to attract and retain high quality people and the influence of external remuneration pressures.
- Flexibility: Remuneration and reward offerings shall be sufficiently flexible to meet both the needs of individuals and those of the Company whilst complying with relevant tax and other legislation.
- Performance-Driven Remuneration: The Company shall entrench a culture of performance driven remuneration through the implementation of the performance appraisal system.
- Affordability and Sustainability: The Company shall ensure that remuneration is affordable on a sustainable basis.
4. Nomination & Remuneration Committee (referred as “Committee”)
- The Committee shall comprise of three or more non-executive directors out of which not less than one-half shall be independent directors.
- The Committee shall be responsible for:’
- identifying persons who are qualified to become directors and who may be appointed in senior management in accordance with the criteria laid down;
- recommending to the Board the appointment and removal of persons specified in point above;
- specifying the manner for effective evaluation of performance of the Board, its committees and individual directors and review its implementation and compliance;
- carrying out the performance evaluation of the Board, its committees and individual directors;
- formulating the criteria for determining qualifications, positive attributes and independence of a director;
- ensuring fit and proper status of the proposed/existing directors;
- recommending to the Board, a policy relating to the remuneration for the directors, key managerial personnel and other employees;
- carrying out any other responsibility as may be assigned by the Board, from time to time; and
- dealing with any other matter in relation to above which the Committee deems fit and which is not reserved to be approved by the Board under the Companies Act, 2013 or any other applicable law.
- The Committee shall:
- review the ongoing appropriateness and relevance of the remuneration policy;
- ensure that all provisions regarding disclosure of remuneration, are fulfilled;
- ensure that no Director, Executives or Other Employees is involved in any decisions as to their own remuneration
- Without prejudice to the generality of the terms of reference to the Committee let out above, the Committee shall:
- formulate the Company’s Employee Stock Options Plan (if any) or other incentives schemes (if any) as applicable. It shall recommend to the Board the total aggregate amount of any grants to Directors, Executives or Other Employees (with the specific grants to individuals to be at the discretion of the Board) and make amendments to the terms of such plans (subject to the provisions of the plans relating to amendment);
- liaise with the trustee/custodian of any Employee Stock Options Plan (if any) which shall be created by the Company for the benefit of Directors, Executives or Other Employees.
5. Procedure for selection and appointment of the Board
- Board membership criteria
- Selection of Board Members / extending invitation to a potential director to join the Board
6. Procedure for selection and appointment of Executives
- The Committee shall actively liaise with the relevant departments of the Company to study the requirement for Executives, and shall prepare a list of the Executive positions to be filled up with relevant job profile;
- The Committee shall conduct a wide-ranging search for candidates for filling various positions of Executives from within the Company, within enterprises controlled by the Company or within enterprises in which the Company holds equity, if any, and from the help of human resource consultants;
- The professional, academic qualifications, professional titles, detailed work experience and all concurrently held positions of the candidates shortlisted shall be compiled;
- A meeting of the Committee shall be convened, and the resume of the shortlisted candidates shall be examined with emphasis on the suitability of the shortlisted candidates after giving due consideration to the location and other relevant factors for appointment of the Executive(s);
- Before the selection of Executive(s), the recommendations along with relevant information on the relevant candidate(s)shall be submitted to the Board for its consideration;
- The Committee shall carry out other follow-up tasks based on the decisions and feedback received from the Board.
7. Compensation Structure
- Remuneration to Non-Executive Directors: The Non-executive Directors excluding Independent Directors of the Company are neither paid sitting fee nor any commission.
- Remuneration to Executive Directors, Key Managerial Personnel(s)(KMPs) & Senior Management Personnel(s)(SMPs): The Company has a transparent framework for determining and accounting for the remuneration of the Managing Director / Whole Time Directors (MD/WTDs), Key Managerial Personnel(s) (KMPs) and Senior Management Personnel(s) (SMPs). Their remuneration is governed by the external competitive environment, track record, potential, individual performance and performance of the Company as well as industry standards. The remuneration determined for MD/WTDs by the Committee is subject to the approval of the Board and Shareholders (if required) in due compliance of the provisions of Companies Act, 2013. The Committee shall recommend remuneration for the KMPs and the SMPs in whatever form payable to them at the time of the appointment to the Board. Any subsequent increments in remuneration shall be recommended by the Committee to Board for approval.
- Other Employees (Employees other than Executive Directors, Key Managerial Personnel(s) (KMPs) & Senior Management Personnel(s) (SMPs) The Company has a transparent framework for determining and accounting for the remuneration of the employees. Their remuneration is governed by the external competitive environment, track record, potential, individual performance as well as industry standards. The compensation for Other Employees would be as per the compensation philosophy of the Company, as revised through the annual appraisal review process from time to time and approved by the Managing Director in consultation with the Human Resource. As a policy, the Executive Directors are neither paid sitting fee nor any commission.
8. Policy Review
- This Policy is framed based on the provisions of the Companies Act, 2013 and rules thereunder.
- In case of any subsequent changes in the provisions of the Companies Act, 2013 or any other regulations which makes any of the provisions in the policy inconsistent with the Act or regulations, then the provisions of the Act or regulations would prevail over the policy and the provisions in the policy would be modified in due course to make it consistent with law.
- This policy shall be reviewed by the Committee as and when any changes are to be incorporated in the policy due to change in regulations or as may be felt appropriate by the Committee. Any change or modification to the policy as recommended by the Committee would be placed before the Board for its approval.